Skip to main content
Economic Activities Manual. Fiscal duties of employers and resident professionals in Spanish territory

5.12 VERIFIED FACT

The term " VERI*FACTU " is used as a colloquial expression to refer to Royal Decree 1007/2023, of December 5, which approves the Regulation that establishes the requirements that must be adopted by computer or electronic systems and programs that support the invoicing processes of entrepreneurs and professionals, and the standardization of billing record formats (SIF).

In summary, this regulation requires SIFs to, at the time of issuing the invoice, generate and save (non-VERI*FACTU method) or send (VERI*FACTU method) to the Tax Agency a summary of the invoice called an invoicing record that includes a series of security and control measures, such as the digital fingerprint of its data, the inclusion of information from the previously generated record (which allows verifying that there are no gaps or omissions) and, where appropriate, the electronic signature of the issuer of the same. They also require SIFs to include a QR code on the invoice issued. Reading it (for example, with a mobile phone camera) allows the recipient to easily send certain invoice data to the Tax Agency, for possible comparison with the submitted data or for subsequent verification.

VERIFACTU the advantages:

Firstly, the use of computerised invoicing systems adapted to regulations will prevent fraudulent practices from occurring in this process, such as the omission of invoices or the alteration of sales invoices once have been issued. This will have two major consequences:

  • On the one hand, it will have a direct impact on reducing fraud, which will lead to greater tax justice that will benefit all citizens.

  • On the other hand, it will prevent or significantly reduce unfair competition, which is taken advantage of by those who defraud those who comply with their tax obligations.

Additionally, the adoption of these types of requirements and formats will contribute to standardizing and modernizing business IT systems , advancing the digitalization of entrepreneurs and professionals. As a result of this, two effects are achieved:

  • Relations between business owners and professionals, and between them and their tax representatives, are facilitated and encouraged by using common billing information formats, favouring their exchange and reducing costs, issues that have a beneficial impact on commercial activity.

  • The communication of information to the tax authorities is made more specific and simplified, facilitating tax compliance.

This regulation also aims to offer those who receive invoices (including simplified invoices, i.e., receipts) an easy and immediate way to submit certain invoice data to the Tax Agency for possible verification. This contributes to greater transparency in business, as well as developing tax awareness and a culture of tax compliance.

is also worth noting that, under the VERI*FACTU scheme, taxpayers will submit their billing records to the Tax Agency, which will allow for the provision improved assistance services to these taxpayers, as well as the storage of their invoices on the Tax Agency's electronic site.

Finally, for taxpayers who so wish, a free invoicing application will be available on the Agency's website. It will operate in the VERI*FACTU mode, specifically designed for taxpayers who issue a small number of invoices.

The deadline for entry into force for taxpayers included in the scope of the Regulation is as follows:

  • January 1, 2026: taxpayers subject to Corporate Tax.

  • July 1, 2026: other taxpayers.

Producers and marketers of those SIFs to which the regulation applies,

They must offer their products fully adapted to the regulation within a maximum period of nine months from the entry into force of the ministerial order that develops the technical specifications of the requirements imposed on the SIF. However, in relation to SIFs included in multi-annual maintenance contracts contracted before this last deadline, they must be adapted to the content of the regulation before July 1, 2025.

More information at Verifactu Informant Assistant (agenciatributaria.gob.es)