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Practical VAT manual 2023.

Regularisation procedure

The regularization of deductions for investment assets is carried out as follows:

  1. It is based on the deduction made in the year of purchase.

  2. The percentage corresponding to the year of regularization is subtracted by applying the final percentage for this year to the quota incurred.

  3. The positive or negative difference is divided by 5 (or by 10 if the property or buildings are involved) and the resulting quotient is the amount of the additional income or deduction to be made, respectively.

Additional income and deductions will be made in the last self-assessment of the year.

Example:

A company acquired a machine in year “n-1” for 20,000 euros, plus 4,200 euros of VAT . The “n-1” share was 50%.

Let's see the different possibilities that can occur depending on the operations performed in “n”.

  1. If the prorate of “n” is 67%.

    It is necessary to regularize, because the deduction percentage applicable in the year of the impact (“n-1”) and the one applicable in the year of regularization differ by more than 10 percentage points: (50% - 67%) = 17%

    • Deductible VAT year of purchase (“n-1”): 4,200 x 50% = 2,100 euros
    • Deductible VAT this year (“n”): 4,200 x 67% = 2,814 euros

    • Total: (2,100 euros - 2,814 euros) = - 714 euros

    • The negative difference is divided by 5 and the resulting quotient will be the amount of the additional deduction to be made: (-714 ÷ 5) = -142.8 euros

    You are entitled to an additional deduction of 142.8 euros, which will be reflected in the “Regularization of investment assets” box on the declaration form.

  2. The prorated percentage for “n” is 58%.

    Since the prorated percentage applicable in “n” (58%) differs by less than 10 points from that applicable in “n-1” (50%), it is not appropriate to adjust the investments: (50% - 58%) = 8%

  3. The deduction percentage for “n” is 30%.

    The deductions made must be regularized due to a difference of more than 10 points in the percentages: (50% - 30%) = 20%

    • Deductible VAT year of purchase (“n-1”): 4,200 x 50% = 2,100 euros
    • Deductible VAT this year (“n”): 4,200 x 30% = 1,260 euros

    • Total: (2,100 euros - 1,260 euros) = 840 euros

    • The positive difference is divided by 5 and the resulting quotient will be the amount of the complementary income to be made: (840 ÷ 5) = 168 euros

    Therefore, the amount of 168 euros preceded by a minus sign will be entered in the "Regularisation of investment assets" box of the declaration form, that is, a smaller deduction that represents additional income.