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Practical VAT manual 2023.

Formal obligations

1. Registry obligations

Taxpayers who carry out operations to which this regime must be applied, in addition to the common registration obligations, will keep the following specific Registration Books:

  1. A Record Book for entering acquisitions, imports and supplies where the tax base is determined using the profit margin of each transaction.

    This book must have the following columns:

    Description of the propertyInvoice or document number
    of acquisition or import    		Purchase priceBilling document number
    issued by the taxpayer when transferring the asset    		Sale priceOutput VAT or indication
    of the exemption applied    		Indication, where applicable, of the application of the
    general delivery regime
    --- --- --- --- --- --- ---

  2. A separate Record Book to record the acquisitions, imports and deliveries made during each settlement period to which the determination of the tax base using the global profit margin is applicable.

    This book must have the following columns:

    Description of the goodsInvoice or document number
    of acquisition or import    		Purchase priceBilling document number
    issued by the taxpayer when transferring the goods    		Sale priceIndication, if applicable,
    of the exemption applied    		Value of the beginning and ending stocks
    of each calendar year
    --- --- --- --- --- --- ---

2. Duties concerning billing

In the invoices that document the deliveries of goods subject to the special regime the fee passed on cannot be recorded separately, and must be understood to be included in the total price of the operation. These fees are not deductible for purchasers.

The invoice must indicate that this special regime has been applied by including the mention "special regime for used goods", "special regime for works of art" or "special regime for antiques and collector's items".

In the case of deliveries destined for another Member State, it must be stated that they have been taxed in accordance with the special regime provided for in Articles 312 to 315 of Council Directive 2006/ EC of 28 November 2006, with express mention of said article.

In purchases from those who are not considered businessmen or professionals, a purchase document must be issued for each acquisition made, which must be signed by the transferor.