Self-assessment questionnaire

Please provide the name, address, date of establishment, and legal form of the applicant business. Please provide your company's website URL, if applicable.

If the company is part of a group, please provide a brief description of the group and indicate whether any other entity in the group:

1. already has an AEO authorization; or
2. has applied for AEO status and is being audited by national customs authorities.

If you are applying for Permanent Business Establishments (PBEs), please provide their full names, addresses and VAT numbers.

If less than three years have passed since the company was incorporated, please indicate whether the reason is an internal reorganization of a previously existing company (e.g., e.g., takeover or sale of a business unit). In this case, please provide detailed information about the reorganization.)

Please provide the following information (if applicable to the company's legal form):

1. Complete information of the owners or main shareholders, including their percentage of participation,
2. Complete information of the board members and/or directors,
3. Full information of the executive board (if applicable) and the board of directors,
4. Complete information about the person in charge of the company or who controls the management of the company.

The full name and address, date of birth, and national identity document number (e.g., NIF or social security number) must be provided.

Please list the establishments involved in customs activities, the addresses, names, telephone numbers and email addresses of the contact points, and provide a brief description of the activities carried out (including other Member States and third countries):

1. The individual establishments of your company as a legal entity (please indicate the approximate number of employees in each department),
2. The locations where a third party performs subcontracted activities for your company.

How many employees does the company have?
Please select one of the following options:

• Microenterprise
• Small business
• Medium-sized business
• Big company

1. If you agree that the AEO authorization information is published in the list of authorized economic operators on the TAXUD website, please give your consent in Annex 1 to this CAE.
2. If you consent to the exchange of information contained in the AEO authorization to ensure the implementation of international agreements with third countries on the mutual recognition of the status of authorized economic operators and security-related measures, please complete Annex 1 to this EAC.

1. Please indicate the net turnover for the last three financial years with closed annual accounts. If it is a start-up company, indicate ND
2. Please indicate the amount of profit and loss for the last three financial years with closed annual accounts. If it is a start-up company, indicate ND

For each of the following activities, please provide an estimate of the number and value of the returns you have filed in each of the past three years. If it is a start-up company, indicate ND

•  Imports
• Exports/re-exports
• Special procedures

For each of the following items, please provide an estimate of the total amount you have paid in each of the last three years:

• Customs duties
• Excise taxes
• VAT on imports

If you are a start-up company that has been operating for less than three years, please provide details regarding your period of operation. If the activity is new, indicate ND

a) Do you plan to make structural changes in your company in the next 2 years? If yes, please describe them.

b) Do you foresee significant changes in the supply chain in which your company participates over the next two years? If yes, please describe them briefly.

1. Do you carry out any customs formalities on your own behalf and on your own account?
2. Do you have a representative to carry out customs formalities? If so, who and how (directly or indirectly)? Please provide the representative's full name, address, and EORI number.
3. Do you carry out customs formalities on behalf of other people? If yes, from whom and how (directly or indirectly)? Please provide the names of your most relevant customers.

1. Who decides the tariff classification of goods? How?
2. What quality control measures do you apply to ensure that tariff classifications are correct (e.g., controls, plausibility checks, internal work instructions, regular training)?
3. Do you take note of these quality control measures?
4. Do you regularly monitor the effectiveness of quality control measures?
5. What resources do you use for tariff classification (e.g., permanent merchandise information database)?

1. How is customs value determined? Who determines it?
2. What quality control measures do you implement to ensure that the customs value is determined correctly (e.g., inspections, plausibility checks, internal work instructions, regular training, etc.)?
3. Do you regularly monitor the effectiveness of quality control measures?
4. Do you take note of these quality control measures?

1. Please provide a general description of the preferential or non-preferential origin of the imported goods.
2. What internal actions have you implemented to verify that the country of origin of imported goods is correctly declared?
3. Describe your procedure regarding the issuance of preferential proofs of origin and certificates of origin for export.

Have any violations of customs and tax regulations been detected within the company or by customs and/or tax authorities in the last three years?
If so, please briefly describe the violations committed.

1. How did you report violations to the relevant government authorities?
2. What quality assurance measures were introduced to prevent such violations in the future?
3. Do you take note of these quality control measures?

Has the company been convicted of any serious violations of criminal laws related to its economic activity? If yes, please describe the violation and indicate when it occurred. State the sentence imposed by the courts.

1. Do you plan to apply for or have you already applied for any other customs authorization? But. If yes, please specify.
2. Have any applications for authorization/certification been denied, or have existing authorizations been revoked or suspended due to customs violations in the past three years? But. If so, how many times and what were the reasons?

What computer system (hardware/software) do you use for your activity in general and for customs matters in particular? Are these two systems integrated?
Please provide information on the following aspects:

• Separation of duties between development, testing and execution
• Separation of duties between users
• Access controls (which/to whom)
• Traceability between the business system and the declaration system.

Can your accounting systems distinguish between EU and non-EU goods and indicate their location? BUT

If yes, please specify how.

If you do not operate with non-Union goods, indicate ND

1. Where do your IT activities take place?
2. Have any computer applications been outsourced? If so, please provide detailed information (company name, address, VAT number) of the companies to which the applications have been subcontracted and how you manage access controls for those applications.

Do the accounting, purchasing, sales, customs, production, materials and merchandise management, and logistics departments have internal guidelines for the internal control system? But.

If so, please briefly describe these guidelines and how they are updated. For example, actions such as work instructions, employee training, instructions for fault control, and review mechanisms.

Have your internal control processes been subject to an internal/external audit? Yes/No In the context of this audit, have customs procedures been audited? But.

If yes, please provide a copy of the latest audit report.

Briefly describe the procedures you use to control computer files (permanent data or master files). How do these procedures cover the following risks, in your view?

1. Incorrect and/or incomplete recording of transactions in the accounting system.
2. Use of incorrect or obsolete permanent data (e.g., item numbers and tariff codes).
3. Inadequate control of business processes within the applicant's company.

Do you have documented procedures to verify the accuracy of customs declarations, including those submitted on your behalf by, for example, a customs broker or freight forwarder? But.

If yes, please briefly describe the procedures.

If not, do you verify the accuracy of the customs declaration? But. If so, how?

1. Does your company have instructions or guidance on reporting irregularities to the relevant authorities (e.g., suspected theft, robbery, or illegal trafficking of goods related to customs)? Are these instructions documented (e.g., work instructions, manuals, or other guidance documents)?
2. Did you detect any irregularities (or suspected irregularities) last year and report them to the relevant authorities? But

Do you trade in goods subject to trade licenses (e.g., textile or agricultural goods)? But

If so, please briefly describe the procedures you use to process licenses related to the import and/or export of such goods.

1. Do you operate with goods subject to import and export licenses related to prohibitions and restrictions?
2. Do you operate with goods subject to other import and export licenses?
3. If so, please indicate what type of goods and whether you have established procedures to manage these licenses.

Do you deal in goods covered by the Dual-Use Regulation (Council Regulation No. 428/2009/EC)? But

If so, have you implemented an Internal Compliance Program (ICP)? But.

If so, please briefly describe these guidelines and how they are updated.

1. Briefly describe the measures you have taken to protect your computer system from unauthorized intrusions (e.g., e.g., firewall, antivirus, password protection).
2. Has any penetration testing been performed? If so, what have been the results? Has any corrective measure been deemed necessary and implemented?
3. Were there any computer security incidents last year?

1. Briefly describe how access rights are granted for computer systems. 
2. Who is responsible for running and protecting the computer system?
3. Do you have internal IT security guidelines or instructions for staff?
4. How do you ensure that IT security measures are implemented in your company?

1. Please provide information about where your main server is located.
2. Please provide information about the protection measures for your main server.

Please answer the following questions briefly:

1. Which categories of employees have access to detailed information on the flow of materials and goods?
2. Which categories of employees are authorized to modify this data?

Are modifications thoroughly documented?

Have any bankruptcy or insolvency proceedings been opened regarding your company's assets in the last three years?

But.

If yes, please provide more information.

Do you or your customs officer have at least three years of practical experience in customs matters? But

If so, please provide details that demonstrate such experience.

Do you or your customs officer comply with a customs quality standard adopted by a European standardization body, where one exists? But

If so, please provide detailed information on such quality standard.

Have you or your customs officer successfully completed training that includes customs legislation consistent and relevant to your level of involvement in activities by any of the following entities?

1. a customs authority of a Member State;
2. an educational establishment recognised, for the purposes of such qualification, by the customs authorities or by a body of a Member State responsible for vocational training;
3. a professional or trade association recognised by the customs authorities of a Member State or recognised within the Union for the purposes of such qualification.

But

If so, please provide detailed information about the training you or your customs officer have completed. related to customs, given

1. Have you conducted a risk and threat assessment of your company? But
2. Does each establishment have a security plan (if applicable)? But

How often are these documents reviewed and updated?

1. Do you have safety instructions? How do you communicate with staff and visitors to the company?
2. How are they documented (manuals, work guidelines, information sheets, etc.)?

1. Did any security incidents occur last year? But. If yes, please briefly describe the incidents and the measures introduced to prevent them from happening again.
2. Do you keep records of security incidents and the measures taken? But

1. Have you already been certified, authorized or approved by another public body or safety authority (transport, civil aviation, etc.)? But. If so, please provide a copy of the certification, authorization, or approval and information about the facilities or sites it covers.
2. Provide a list of all regulations, licenses, and authorizations to which your company adheres and specify the controls and audits it must undergo.
3. Have you planned to apply for or have you already applied for any other certification, authorization or approval for security purposes (for example, accredited agent, known consignor, etc.)? But

1. Do you use the services of any security company? If yes, please specify which one
2. Has that company conducted a threat assessment of your business? If yes, please briefly describe the security risks that have been identified in accordance with the AEO security criteria.

1. Briefly describe how the external boundaries of your company's facilities are protected. How do you check that these procedures are followed?
2. How are controls carried out on fences and buildings? Who performs them and how often? How are these controls and their results recorded?
3. How are security incidents reported and managed?

1. What types of access are there to the company's facilities?
2. How are they controlled?
3. Are there any restricted hours or days of access?

How are keys managed in the company (e.g., location, access, registration)?

Is there any written documentation on this? But

1. Can private vehicles park on the premises?
2. If so, which people?
3. Who grants approval?
4. Are vehicles checked (at the entrance to buildings or at the entrance to the parking lot)?
5. Are there written instructions? But

1. Briefly describe how access to your facilities (buildings, production areas, warehouses, etc.) is regulated for staff, visitors, other people, vehicles, and merchandise.
2. Who ensures that established procedures are followed?

1. Describe the procedures to be followed if an unauthorized person or vehicle is discovered on company premises (grounds or buildings).
2. How are these procedures communicated to staff (e.g., action plan, manual, work guidelines, training)?

1. Do you use seals to prevent unauthorized tampering with goods? If so, what type? Do these seals comply with any specific standard (e.g. ISO)?
2. How do you ensure that goods are not tampered with if seals are not used?

What control measures do you apply to control the cargo units (e.g., seven-point inspection process: front, left side, right side, floor, interior and exterior ceiling, interior and exterior doors, exterior/bottom)?

Answer the following questions:

1. Who owns or operates the cargo units?
2. Who is responsible for the maintenance and repair of the cargo units?
3. Are there periodic maintenance plans?
4. Are subcontracted maintenance work supervised?

6.5.1.

1. What means of transport does your company normally use?
2. Does the company carry out all the transport itself or does it also contract external providers (e.g. freight forwarders or carriers)?
3. What is the procedure for verifying whether the freight forwarder or carrier meets the required safety requirements (e.g., through a safety certificate, declarations, or agreements)?
4. Have you taken any other measures to ensure compliance with safety regulations in your subcontracted transportation activities?

If applicable, please describe the nature and scope of the measures taken in this regard.

1. Briefly describe the procedure used to ensure the protection and security of incoming goods.
2. Briefly describe how compliance with these procedures is monitored.

1. Briefly describe how the integrity of seals on incoming goods is controlled.
2. Are incoming goods sealed if necessary? But
3. Does your business handle specific types of goods that require specific security measures (e.g., air cargo or airmail)?

If so, what mechanisms/measures are applied?

1. Are the sections responsible for purchasing, receiving, and general administration of goods clearly separated? But
2. Are there integrated internal control mechanisms between sections? But. If so, how do they get started?

1. Briefly describe the mechanism for assigning a storage location to incoming goods.
2. Do you have outdoor storage facilities? But. If yes, please describe them briefly.

Do you have documented procedures for accounting for inventory and handling any irregularities detected? But

If yes, please describe them briefly.

Are goods with different risk levels stored separately? But

1. Describe the criteria that apply to the separate storage of different goods (e.g., dangerous goods, high-value goods, chemicals, weapons, air cargo, or airmail).
2. Describe the mechanism used to ensure that goods are immediately recorded in logistics accounting or stock records.

1. Briefly describe how goods are protected against unauthorized access to storage facilities.
2. Briefly describe how compliance with these procedures is monitored.

1. Briefly describe which places/areas are designated for the production of the goods.
2. If an external partner is responsible for production (e.g., work without material supply, direct shipments to the customer), briefly describe how the integrity of the goods is guaranteed (e.g., through contractual agreements).

1. Briefly describe how the loading of goods is managed in the company (e.g., assignment of responsibilities, controls of goods and means of transport, recording of results, provision of information, etc.).
2. Are there written instructions on how the process should be organized? But

1. Are outgoing vehicles and goods sealed? Yes/No If yes, how and who seals them? What type of seals are used?
2. Are seal numbers indicated on the documents accompanying the goods? But
3. How are seals recorded?

Briefly describe how customer safety requirements regarding cargo are met.

1. What steps have you taken to confirm that your trading partners are ensuring the security of their part of the international supply chain (e.g. e.g., safety declarations, contractual requirements, business partners with AEO status)?
2. Briefly describe how compliance with these procedures is monitored.

Did you detect any violations of the security measures agreed upon with your partners over the past year? But.

If so, what measures have you taken?

1. Briefly describe how your procurement policy addresses safety and security requirements. Who is the person responsible for this area?
2. Are safety procedures documented? But.
3. Briefly describe how compliance with these procedures is monitored.

To what extent are the following types of employees subject to security checks (e.g., police checks to ensure they do not have a criminal record)?

1. New employees who will work in security-sensitive positions
2. People already employed who are going to be transferred to security-sensitive positions

How do you ensure that when an employee leaves the company, they no longer have electronic or physical access to its facilities or data?

Is employee training provided on safety and security? But. If yes:

1. How often is safety and security training offered?
2. Are refresher courses organized annually? But
3. Is this training internal or outsourced?
4. Are written records kept of this training? But.

Answer the following questions:

1. Specify in which areas temporary employees are hired.
2. Are these employees regularly checked for compliance with safety regulations?

If so, who performs the control and how does it happen? Are there also safety instructions for these employees?

Are any "outside services" such as transportation, security, cleaning, supplies, maintenance, etc. outsourced? But. If yes:

1. Briefly describe what services are outsourced and their scope (for those not described in the previous sections).
2. Are there written agreements with third-party service providers that outline security requirements? But.
3. Briefly describe how compliance with the procedures set out in these agreements is monitored.

I hereby give my consent for the publication of the information contained in authorization
AEO in the list of authorized economic operators.

Signature_____________________________ Position of signatory__________________________

(Once completed, the questionnaire must be signed, as appropriate, by a Director, an Executive Partner or a Sole Partner, although in this case it is recommended that the authorization be granted by an authorized signatory) Date:________________________________

I hereby consent to the exchange of information contained in the AEO authorization to ensure the implementation of international agreements with third countries on the mutual recognition of the status of authorized economic operators and security-related measures: Signature____________________ Position of signatory__________________

(Once completed, the questionnaire must be signed, as appropriate, by a Director, an executive partner or a sole partner, although in this case it is recommended that the authorization be granted by an authorized signatory) Date:_________________________