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Guide for the transfer of tax information electronically to Public Administrations for the exercise of their powers (PROTGEN)

3.4.2. Request and receipt of tax information

  1. Request

    The procedure for registering the information request can be accessed through the Electronic Office (link to the procedure “ Management of unstructured information requests New window ”).

    The procedure consists of a generic procedure “Request for unstructured information from a generic organization” and several specific procedures for the following organizations: Ombudsman, Office of Asset Recovery and Management, Spanish Data Protection Agency, competent bodies in procedures for the management of Covid 19 and competent bodies for the management of direct aid under Royal Decree-Law 5/2021.

    In order to register the request, it will be necessary to authenticate with the corresponding electronic certificate or cl@ve PIN, fill out the corresponding Registration form and attach the request for information itself, signed by the holder of the competent body .

    The main fields on the request generation screen that must be completed are the following:

    • Procedure details:

      • Affair. Descriptive text of the request.

    • Organization Data:

      • To obtain the Common Directory Organization Code, a help is available that allows its selection.

      • NIF of the requesting organization.

    • Contact details:

      • The presenter's identification is taken from the certificate or PIN code.

      • Email or telephone will be essential for communicating the notice of availability, since together with the Secure Verification Code (CSV), they will allow access to the availability of the information.

    Once the above fields have been filled in and the file with the aforementioned application document has been added, you must click on “Submit”. By clicking submit, in addition to validating all the data as in any submission through the AEAT electronic registry, it is validated that the requesting Organization has been assigned a NIF in the generic DIR3 table. If the NIF does not exist in this table, it must be completed in order to make the request. Applications without the NIF of the requesting body are not permitted.

    Once the application has been registered, a receipt will be received from the Registry and it will be assigned to the competent Tax Agency body to resolve the matter based on the territorial scope of the requesting body's powers.

  2. Reply

    The competent AEAT official processes the request and generates an Electronic File with the requested report or reports. The View of this Electronic File is made available to the applicant at the AEAT Headquarters.

    In order to access the Hearing, the authorized personnel of the organization to whom a provision has been made:

    1. You will receive the Secure Verification Code (CSV) of the View that has been made available, which acts as an access key to it.

    2. You must enter the AEAT Electronic Office (link to the procedure “ Management of requests for unstructured information New window ”) and, after selecting the management “ Making information available ”, identify yourself using an accepted method (certificate or PIN code) and enter the CSV of the View made available. It will be verified that said View has been made available to a person or organization that corresponds to the NIF with which you have identified yourself.

    3. If you are authorized, you will be able to see the View made available and click to view each of the documents and download those you deem appropriate or the entire file.

    4. There will be a record of each external access to that View, as well as logs of those downloads.